Organica is currently looking to fill an Executive Assistant & Office Manager position in India, reporting to the COO.


Summary of Responsibilities

  • Provide active management of the COO’s time throughout the working day – manage executive’s calendar including meeting logistics and complex global travel needs with challenges such as more attendees, multiple locations & time zones, and with impact on other meetings
  • Attend meetings to capture key meeting notes and actions
  • Coordinate and prepare for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
  • Proactive management of the COO’s contact with key clients and maintain client contact database, tracking frequency of communication and interaction
  • Arrange and confirm local, domestic and complex international travel for the COO and other team members and ensuring effective use of time and resources
  • Prepare and submit expense reports
  • Prepare reports and/or presentations for company or department meetings
  • Screen incoming calls and correspondence and route as appropriate
  • E-mail, fax and copy documents; screen Executive’s mail
  • Handle highly confidential information
  • Coordinate and cooperate with other Executive Assistants and support colleagues at the company
  • Work closely with Senior Manager – HR & Administration, Asia in office management related issues
  • Ensure the daily operation of the office, including coordination and supervision of cleaning and maintenance service
  • Order general office supplies, stationary and office equipment
  • Organize any issues related to representation, orienting guests, ordering supplies for presentations, catering
  • Liaise with the landlord of office building, with service providers
  • Coordinate with outsourced maintenance service provider, manage the time and onsite work of outsourced maintenance and office support



  • Bachelor’s or Master’s degree
  • Minimum of 7-8 year’s executive level support required and office management experience
  • Computer proficiency with MS Office including Outlook
  • Experience with web-based productivity tools like CRM systems
  • Excellent English knowledge – verbal and written


Key competencies

  • Extremely strong organizational, project and time management skills; detail-oriented
  • Strong sense of urgency and efficiency in completing work
  • Ability to take self-initiative and be proactive
  • Ability to recognize and appropriately handle highly sensitive and confidential material and information
  • Ability to multi-task and prioritize workload
  • Excellent verbal and written communication skills
  • Team player
  • Ability to work with minimum of supervision
  • Flexible and open to changing priorities
  • Ability to handle highly confidential information


Location: Gurugram, India


We are an Equal Opportunity Employer.


Please review our values located at If you think you are a fit for Organica and for this position please send your resume with salary requirement and motivation/cover letter to the following e-mail address: For more information about our company visit:

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